Vehicle Maintenance Program Specialist

Employment Opportunity Summary

This position is an administrative and operational role reporting to our Vehicle Maintenance Lead. The role primarily focuses on coordinating fleet maintenance / repairs and tracking shop inventory. Set a preventative maintenance schedule and track the completion of these maintenance tasks by internal systems working with external vendors. This position will also maintain the inventory for the vehicle maintenance shop.

Ready to Apply?

Apply Online

Questions and resumes can be submitted via email at jobs@sedalia.com.

Employment Opportunity Additional Details

Job Scope:
The purpose of this position is to create and maintain an inventory system for the vehicle
maintenance shop.

Essential Duties and Responsibilities:
1. Implement and track cost associated with all vehicle repairs.
2. Maintain the Purchase Order system and ensure accuracy when ordering all parts.
3. Will be responsible for assisting in reorganizing the entire inventory process for all City
vehicle maintenance products.
4. Inventories parts and equipment to ensure accuracy of items checked out.
5. Maintain and implement a parts inventory system and control.
6. Order parts based on mechanic work orders and requests.
7. Receives, stores, and issues spare and replacement parts, equipment, and expendable items
used in vehicle maintenance shop.
8. Maintain annual inspection records.
9. Maintain and open work orders for repairs.
10. Researching parts availability and cost – Work with all vendors to ensure the best cost
possible.
11. Thoroughly review and analyze all invoices for accuracy, ensuring Purchase Orders are
generated and sent for payment.
12. Communicate with vendors on any questions/concerns surrounding invoices, ensuring
vendors are compliant with the City’s established standards and expectations (i.e. service
intervals, pre-trips).

13. Catalog all existing and new supplies through inventory management system in conjunction
with a physical assessment of supplies storage areas.
14. Periodically meet with vendors off-site; research new supplies and/or new vendors.
15. Stock parts that have been ordered and delivered; ensure that delivered supply items meet
quality levels.
16. Maintain supplies storage areas to ensure they are orderly, clean, and well-marked.
17. Re-order all supplies based physical inventory assessments as well as on re-order reports.
18. Performs other related duties as assigned.

The duties listed above are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements does not exclude them from the
position if the work is similar or related to the position.

Minimum Qualifications:
1. High School diploma or GED.
2. 2 years’ experience working in a vehicle maintenance shop; preferably in supply chain
management.
3. Intermediate or Excellent computer skills required.
4. Valid driver’s license.

Necessary Knowledge, Skills, and Abilities:
1. Time-management and organizational skills
2. Computer proficiency
3. Reliable, flexible team player who works well with minimal supervision, who has a good
work ethic, and an ability to set and maintain personal boundaries.
4. Demonstrated ability to work on multiple projects simultaneously, and to meet deadlines.
5. Skill in oral and written communication.

Guidelines:

1. City and department policies and procedures.
2. Work orders, supervisory instructions, preventive maintenance worksheets, and operating,
maintenance, and parts manuals.
3. Guidelines require judgment, selection, and interpretation in application.

Complexity:

The work consists of related duties in automotive and equipment maintenance and repair
inventory. The variety of equipment serviced contributes to the complexity of the work.

Principal Working Relationships:
Contacts are typically with co-workers, and other city employees.
1. Co-workers, other city employees.
2. Vendors, parts suppliers.

Purpose of Contacts:
Contacts are typically to give or exchange information, provide services, resolve problems,
motivate or influence persons, and clarify, justify, defend, negotiate, or settle matters.

Supervisory and Management Responsibility:
None.

Physical Demands:
The physical demands described here are representative of those that must be met by an
employee to perform the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.

Employee must be physically able to operate a variety of machines, tools, and equipment which
may include motor vehicles, computers, power tools, and mechanical hand tools, etc. Must be
able to use body members to work, move or carry objects or materials. Physical demand
requirements are at levels of moderate to heavy work. Must be able to lift on occasion 50 pounds
or more.

Work Environment:
The work is typically performed in an office and outdoors. The employee may be exposed to
noise, dust, dirt, machinery with moving parts, and cold or inclement weather. The work may
require the use of protective devices such as masks, goggles, gloves, and other gear.