Special Event Permit
Use the form below to request a special event permit and email your completed form to events@sedalia.com. Don't hesitate to contact us with any questions.
Instructions
All required forms should be filled out as completely as possible. Events are subject to the following:
1. Special Event Permits should be submitted electronically via the pdf form, scanned in
and emailed to events@sedalia.com, or hand delivered to the Sedalia Police
Department.
2. Parades and 5K events must be registered with the City of Sedalia and the SPD at least
two weeks in advance. All other Special Event Permits NOT involving alcohol must allow
a minimum processing window of three business days.
3. Every permit submitted requires a detailed description of the event that lists any routes
to be taken and must include a site plan that outlines any equipment needed for the
event area such as barricades, cones, trash cans, etc. to be approved by the Public
Works Department.
4. Permits will NOT be issued if the nature of an event is found to be dangerous or harmful
to public health, safety, or welfare of the residents within the City of Sedalia.
5. Every event shall have a responsible person appointed to take charge. It is their duty to
ensure that all participants and volunteers are properly instructed as to the provisions
of these regulations, and no one violates the ordinances of the City of Sedalia unless
that permission has been granted in documentation. It will be the responsibility of the
applicant person in charge to ensure all equipment received is handled with the utmost
care. The applicant or person in charge will be responsible for placement of barricades
and equipment as well as returning them to their place of origin for pickup by the city’s
Public Works Department when the event is over.
Alcohol Disclosure
Any event in which alcohol will be served on public property must receive approval from City Council to
lift open container restrictions. Approval is subject to proper planning and documentation of both city
and state liquor licensing. Proof of a proper security plan must be presented. SPD security requires one
officer per 100 eventgoers with a minimum of two officers per event.
*** You will be required to hire 2 or more SPD officers for this type of event. Additional planning for
security will be required between the Event Coordinator, the Sedalia Police Department, Public Works,
and the City of Sedalia Community Development. It is suggested that individuals be prepared with dates
available to meet that allow ample time for any required follow-up action before the event. Three to
five weeks is suggested. If proper procedures are not followed, the event permit will be denied. ***