Program Specialist

Employment Type:

Supervisor: Marketing/Special Events Manager

FLSA Status: Non-Exempt

Random Substance Testing: Yes

Employment Opportunity Summary

The Program Specialist oversees the development and operations of various programs, such as youth, teens, adults, special needs, trips and tours, and/or other programs and designs practices, processes, and procedures for strong programs and project management. This position will provide direction and constant quality supervision of all participants.

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Employment Opportunity Additional Details

Essential Duties and Responsibilities:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. the omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

  1. Ensures programs and services meet community needs to include supervising existing program activities, establishing new program activities, and expanding the program within the community as needed. Assists in the marketing and distribution of program information.
  2. Recruits and hires diverse staff and volunteer teams across multiple dimensions of diversity. Onboards and develops them success.
  3. Models relationship-building skills in all interactions. Develops and maintains collaborative relationships with community organizations. Maintains regular, clear, and concise communication within area of responsibility.
  4. Manages the program, including developing and monitoring the program budget to meet fiscal objectives; compiling program statistics to monitor and evaluate the effectiveness of participation in program; securing and scheduling the needed facilities; and creating and scheduling the classes, activities or events.
  5. Assists Marketing/Special Events Manager in the successful implementation of Special Events, as needed.
  6. Collaborates with the Community Outreach and Membership Coordinator, Marketing/Special Events Manager, Recreation Superintendent, and Assistant Director to create an engaging and diverse suite of programs that cater to the community’s interests and promote a healthy and active lifestyle. Programs and activities should have a focus on attracting and retaining members at the HCC while also growing Parks & Recreation programs and activities offered to the community.
  7. Maintain first aid, CPR and AED certifications, as well as knowing all safety and emergency procedures for the facility and being able to act quickly and responsibly in emergencies.
  8. Assists other staff with first-aid and CPR/AED in the event of an emergency.
  9. Demonstrates work ethic, ingenuity, customer care, and attention to detail.
  10. Apply rules and policies of Sedalia Parks & Recreation equally to persons in and/or using the facility.
  11. Assume other duties, responsibilities and projects identified as needed by the employee and approved and/or assigned by supervisor.

Condition of Employment:

  1. Must successfully complete a pre-employment drug screen and agree to be subject to random drug screen throughout employment.
  2. Must pass a Background Criminal Investigation check.
  3. Must be willing and available to work early morning, morning, afternoon, evening, weekend, and holiday shifts as scheduled by immediate supervisor.
  4. CPR/AED and standard First Aid certification required within 60 days of employment.

Minimum Qualifications:

  1. Preferred High School diploma plus six (6) months experience working in area of interest for recreation position.
  2. Possess strong interpersonal skills relating to all age groups: youth, teens, adults, older adults.
  3. Previous experience in program planning and event coordination is desirable.
  4. Knowledge of park and recreation practices and programs preferred.

Necessary Knowledge, Skills and Abilities:

  1. Working knowledge of data entry into the computer, and knowledge of telephone etiquette.
  2. Skill in handling cash transactions, operating cash register, and giving correct change.
  3. Ability to establish and maintain effective working relationships with employees and the public; ability to communicate effectively, verbally and in writing; ability to follow written and verbal instructions.
  4. Ability to plan, organize and implement age-appropriate/developmentally appropriate program activities.

Tools and Equipment:

Personal computer, point of sale computer, 10-key calculator, telephone, copy machine


Guidelines include city and department policies and procedures, Health Department codes, and American Red Cross guidelines. These guidelines are generally clear and specific, but may require some interpretation in application.

Principal Working Relationships:

Contacts are typically with co-workers, members of civic and community groups, day care providers, vendors, managers, instructors, maintenance workers, and the general public.

Purpose of Contacts:

Contacts are typically to give or exchange information, resolve problems, and provide services.

Physical Demands and Working Environment:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. The work is typically performed while intermittently sitting, standing, stooping, walking, bending, kneeling, crawling, crouching, talking and hearing. the employee occasionally lifts light and heavy objects, uses tools or equipment requiring a high degree of dexterity, and distinguishes between shades of color. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms.
  2. The employee must frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.